The Accounts Payable Specialist is responsible for managing the full accounts payable cycle, ensuring accurate and timely processing of invoices, expense reimbursements, vendor payments, and related accounting records. This role plays a critical part in maintaining strong vendor relationships, supporting financial controls, and ensuring compliance with company policies, accounting standards, and tax regulations.
The position is highly operational and focused on transaction processing, reconciliations, documentation management, and payment execution support.
The expected outcome:
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Invoice Processing and Verification
- Review, validate, and process vendor invoices accurately and timely.
- Verify supporting documentation, approvals, and purchase order matching where applicable.
- Ensure invoices comply with company policies and tax requirements.
- Identify and resolve invoice discrepancies with vendors and internal stakeholders
Reconciliations and Controls
- Perform vendor statement reconciliations.
- Investigate and resolve outstanding balances and discrepancies.
- Reconcile accounts payable subledgers with the general ledger.
- Monitor aging reports and follow up on open items.
Vendor Management
- Maintain accurate vendor master data and supporting documentation.
- Maintain periodic vendor record updates.
- Respond to vendor inquiries regarding invoice status and payment schedules.
- Maintain positive and professional vendor relationships.
Payment Processing
- Prepare payment proposals and supporting documentation for approval.
- Coordinate scheduled payments through banking platforms and ERP systems.
- Monitor payment due dates to ensure timely settlement of obligations.
- Assist in managing cash disbursement schedules based on approved payment calendars.
Compliance and Documentation
- Ensure proper retention and organization of invoice and payment documentation.
- Verify that vendor invoices meet tax compliance requirements.
- Support internal and external audit requests.
- Assist in providing the information required for tax filings and regulatory reviews.
Requirements:
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Education
- Bachelor’s degree in Accounting, Finance, or a related field.
- CPA designation or progress toward certification is a plus, but not required.
Experience
- 2–4 years of experience in Accounts Payable, Accounting Operations, or Financial Administration.
- Experience performing reconciliations and general ledger accounting.
- Experience in fintech, financial services, accounting firms, or fast-growing companies is preferred.
Technical Skills
- Strong understanding of general accounting principles.
- Knowledge of financial reporting processes.
- Familiarity with tax invoice requirements and vendor documentation.
- Experience with ERP and accounting systems (NetSuite, SAP, Oracle, ASPEL, CONTPAQi, or similar).
- Intermediate to advanced Microsoft Excel skills, including pivot tables, lookup functions, and data analysis.
What we can offer:
- Being part of a multicultural, highly driven team of professionals
- 20 vacation days / year + 75% holiday bonus (Prima Vacacional)
- 1 month (proportional) of Christmas bonus (Aguinaldo)
- Food vouchers
- Health & Life insurance
- Competitive salary
