PROJECT COORDINATOR (Transportation Infrastructure)
NASHVILLE, TN
FULL TIME
About Us
About Us
Since 1940, Stansell Electric Company, Inc. has been a leading provider of quality electrical contracting and related services. Today, Stansell Electric continues as a family-owned company with second and third generations carrying the legacy. The core values of the company: Quality, Customer Satisfaction, Enjoyment, Care for Employees, Honesty, and Investing in Resources; are the ultimate legacy established over 80 years ago and carried on by the amazing team today.
How Stansell Makes a Difference
By Growing our People, Serving our Customers, and Building our Communities, we stand out as the leading multi-disciplined electrical contractor and systems integrator in the Southeast. Stansell Electric provides turnkey solutions in the Transportation (Lighting, Signalization, ITS, Navigation), Industrial (Water, Wastewater, Manufacturing/Warehouse, Power), Commercial (High-rise, High-end complexes), and Infrastructure (Duct bank, Substation) markets.
We take pride in our unwavering commitment to Injury Free, Best Tradespeople, and Quality; while building relationships with Owners, Contractors, Architects, Engineers, and other Subcontractors. We have a strong people-first culture, a record-setting safety record, and we leverage technology to enhance the effectiveness of project delivery.
Who You’ll Work With
Transportation Infrastructure Division, Intelligent Transportation System Team
About the Position
The Project Coordinator works out of Stansell Electric’s Nashville office, assisting in all aspects of assisting the Project Managers and team members by performing various administrative tasks to help keep a project and team running smoothly The Project Coordinator must show ability to create and maintain action items, create, update, and maintain project documentation, help maintain deadlines and workflows, schedule meetings and appointments, order material, and customer service skills commensurate to the satisfactory completion of position’s primary duties and responsibilities. Advancement opportunities are available by advancing to more senior positions or through transfer to skilled trades.
How You’ll Make a Difference
PROJECT COORDINATION
- Assist the team with setup and transition of newly awarded T/I projects to include, but not limited to,
- Project Summary: Create upon project award
- Project Roadmaps: Create upon project award
- Digital File Structure: Understand and maintain throughout project lifecycle
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- Pre-Construction Packet: Assist PMs with content retrieval, content assembly, and preparation
- Meetings: Plan and schedule (internal and external)
- 1st Impressions: Initial customer communications, setting project's early expectations, etc.
- Work to set the project team up for early success
- Assist the team with coordination of active T/I construction projects to include, but not limited to,
- Activity Logs: Establish, standardize, maintain, and report status to PMs
- Project Meetings (internal & external): Plan, set agendas, schedule, capture action items and create Outlook tasks for action item owner
- Subcontracts: Assist PMs with initiation, circulation, maintenance and lifecycle
- Digital File Structure: Maintain throughout project lifecycle
- Project Documentation: Standardize, template, pre-plan, prepare, and maintain all required project documentation (material submittals, requests for information, change Orders, special Repairs)
- One Calls: Create and maintain as needed by the project and PM
- Project Completion File: Assist PMs with project lifecycle content retrieval, content assembly, and preparation for internal archiving and customer circulation (pre-con packet, material data sheets, warranties, as-builts, schedule(s), all test results, etc.)
- Customer Updates: Update customers weekly, or as needed, regarding unresolved information requests
- Project % Complete: Track to ensure timey executive reviews are scheduled
- Project Finance Review: Schedule monthly financials review per project
- TEAM COORDINATION
- Culture Warrior: Model our company culture, be an example
- Team Meetings: Coordinate schedules, create agenda, plan, schedule, and host meetings
- Team Events: Coordinate schedules, create agenda, plan, schedule, and host
- MISCELLANEOUS DUTIES
- Cover Receptionist duties during lunch time & for the monthly Administration Meeting as needed.
- Provide back-up for other Project Coordinators when they are out on leave
- Additional tasks and responsibilities as assigned
Requirements
Smarts, Skills. And Physical Requirements
- Communication: Excellent verbal and written communication skills are essential to work closely with team members, managers, and customers, and effectively handle problems as they occur.
- Organization and Time Management: Managing the daily activities, needs, and reminders for a small team requires an excellent ability to multiple competing tasks and effectively manage your time.
- Problem-solving: Although project managers will handle significant matters, you should be prepared to work through and resolve minor issues without assistance.
- Leadership: As a primary point of contact for team members, you must be able to provide guidance, feedback, and encouragement for achieving goals.
- Work Under Pressure: Our project deliverables can sometimes bring added pressure. You must be able to assist during these times without sacrificing quality in your work
- Team Environment: You must be excited about contributing to the success of the team and constantly seeking ways to help keep things running smoothly
- Proven work experience as a Project Coordinator or similar role
- Independent - self-starter – proactive
- Detail-oriented, dependable, a problem solver and a good communicator
- Proficient with Microsoft Outlook, Word, Excel
Education
- Bachelor’s degree in Construction Management or related job experience.
Experience
3-5 years of Project Coordinator experience preferably in construction
Additional Information
Pay based on qualifications and current market
- Health insurance
- Dental insurance
- Flexible Spending Account and Health Savings Account options
- Short Term and Long-Term Disability insurance provided
- 401k with Generous Match
- Bonus eligibility
As a Federal Contractor, it is the policy of Stansell Electric Company to assure that applicants are employed, and that applicants are treated during employment, without regard to their race, religion, color, sex, sexual orientation, gender identity, national origin, age or disability.
An Equal Opportunity Employer / Minorities & females encouraged to apply.
TN Drug Free Workplace conducting pre-employment, post-accident and random drug screening.
