About Xebia

With over 20 years of experience, our global network of passionate technologists and pioneering craftsmen deliver cutting-edge technology and game-changing consulting to companies on the brink of transformation. Since 2001, we have grown from a Java company into a full-service digital consulting company with 4500+ professionals working on a worldwide ambition.

We are organized in complementary chapters – teams with a tremendous amount of knowledge and experience within a particular field, such as Agile, DevOps, Data and AI, Cloud, Software Technology, Functional Programming, Low Code, and Microsoft.

We help the world’s top 250 companies and category leaders overcome digital challenges, embrace innovation, adopt new technology, and implement new business models. In addition to high-quality consulting, we also provide offshoring and nearshoring services.

For more details please visit www.xebia.com

Position Overview

Location: Remote, UK/CAN/Central Europe/Poland preferred
Time Zone Availability: Must be available for UK/US East Coast business hours
Experience: 5+ Years of Technical Project Management Experience

We are seeking a Technical Project Manager to support R&D delivery initiatives for a leading pharmaceutical
company's life sciences platform and application development programs. This mid-level role focuses on tactical
execution excellence, sprint orchestration, and dependency coordination across engineering teams while
building strong technical literacy in cloud platforms and scientific computing environments.

As a Technical Project Manager, you will coordinate multiple tactical projects simultaneously OR support
focused delivery streams within larger strategic initiatives. You'll work within a hybrid delivery model
combining waterfall-style governance with agile/Scrum execution, ensuring smooth sprint operations and
dependency management across interconnected R&D systems.

This role emphasizes delivery fundamentals: robust sprint planning, clear communication, comprehensive
reporting, and proactive risk escalation. You'll report under client Program Managers and work closely with
Product Managers to ensure delivery alignment with business value and strategic priorities.

What You'll Do

Sprint Delivery & Execution

Manage bi-weekly sprint planning, retrospectives, and delivery reviews for assigned projects
Own sprint health, burndown accuracy, and velocity tracking in Jira
Facilitate daily stand-ups and ensure team alignment on sprint goals
Track story point completion and identify blockers proactively
Coordinate with engineering teams to maintain delivery momentum

Dependency Management & Coordination

Track dependencies across teams with clear visibility in Jira and dashboards
Coordinate with other vendors and cross-functional teams on integration points
Proactively map dependencies and critical paths for delivery streams
Facilitate coordination meetings and resolve tactical blockers
Escalate dependency conflicts through Program Managers when needed

Planning & Reporting

Define clear Product Delivery Plans with sprint schedules, resource allocation, and risk registers
Maintain comprehensive sprint dashboards and milestone tracking
Provide weekly status reporting to stakeholders and Program Managers
Prepare Shiproom materials with clear status, risks, and decision needs
Generate executive-ready reports for governance checkpoints

Risk Management & Escalation

Identify delivery risks and blockers with clear escalation pathways
Document risk registers and mitigation strategies
Escalate critical issues to Program Managers within 48 hours
Implement contingency plans for schedule or resource risks
Track risk resolution and communicate status updates

Technical Coordination

Develop working knowledge of cloud platforms (GCP) and technical architectures
Understand project technical components to facilitate meaningful discussions with engineers
Navigate ticketing systems and support workflows
Support technical dependency resolution between teams
Learn and apply technical terminology relevant to R&D systems

Stakeholder Communication

Provide transparent updates with timely escalations
Facilitate sprint reviews and demo sessions
Communicate blockers, risks, and status clearly to all stakeholders
Manage expectations on delivery timelines and scope changes
Build trusted relationships with engineering teams and Product Managers

Knowledge Management

Maintain current Confluence documentation for all assigned projects
Document sprint outcomes, decisions, and action items
Ensure knowledge capture is integrated into daily workflows
Support runbook creation for operational handoffs
Contribute to continuous improvement through retrospective insights

AI-Powered Project Management (Learning & Application)

Learn to leverage Gemini Pro and Atlassian AI for project management tasks
Apply AI tools for sprint summaries and automated Jira hygiene
Use intelligent forecasting tools for burndown and velocity predictions
Participate in AI use case development initiatives

Requirements

Essential Qualifications

Core Project Management Skills

5+ years of experience in technical project management or software delivery
Strong understanding of agile methodologies (Scrum, Kanban)
Proven experience managing sprints and coordinating engineering teams
Demonstrated ability in dependency tracking and multi-team coordination
Excellent organizational skills and attention to detail
Proficient user of Jira for sprint management and reporting
Experience with ticketing systems and support workflows

Technical Skills

Working understanding of cloud platforms (GCP experience highly valued)
Basic knowledge of Google Cloud services: BigQuery, Workflows, Cloud Run, GCS
Ability to learn technical concepts and communicate with engineering teams
Familiarity with software development lifecycle and DevOps practices
Understanding of technical dependencies and integration points
Capacity to read technical documentation and participate in technical discussions

Communication & Collaboration

Excellent communication and stakeholder management abilities
Strong analytical skills with ability to interpret delivery metrics and identify improvements
Proven ability to facilitate meetings and drive decision-making
Self-motivated with excellent problem-solving abilities
Demonstrated leadership in coordinating technical teams across time zones (UK/US)

Recommended Qualifications

Certifications & Training

Project Management certification (PMP, PRINCE2, CSM, or equivalent) or comparable experience
Cloud certification (Google Cloud, AWS, Azure) or equivalent experience
Agile/Scrum certifications (CSM, CSPO, SAFe)
ITIL or service management framework knowledge

Life Sciences & Domain Knowledge

Experience in pharmaceutical or life sciences industries
Understanding of scientific research workflows and R&D environments
Familiarity with GxP and compliance requirements
Knowledge of scientific computing and high-performance computing (HPC) concepts

Advanced Technical Skills

Understanding of HPC in cloud environments, particularly GCP offerings
Knowledge of containerized workloads and orchestration
Experience with infrastructure as code and automation principles
Familiarity with data engineering concepts and pipelines
Understanding of AI/ML platform operations and MLOps

Process & Improvement

Experience with continuous improvement methodologies (Lean, Six Sigma) or on-the-job application
Background in implementing or following ITIL service management practices
Knowledge of ServiceNow administration and workflow configuration
Experience with data analysis and metrics-driven decision making

Domain Specializations

Background in data science, machine learning, or computational science environments
Experience supporting scientific computing software stacks
Knowledge of batch processing systems for large-scale workloads
Understanding of data movement challenges for large scientific datasets

Key Performance Indicators (KPIs)

You will be evaluated quarterly through 360° reviews (starting at 3 months post-start) and objective delivery
metrics:

360° Review Criteria
Robust Planning & Delivery Plan Definition: Clear Product Delivery Plans, accurate story point
commitments
Clear Communication: Transparent stakeholder updates, timely escalations, proactive risk management
Comprehensive Reporting: Sprint dashboards, milestone tracking, Shiproom readiness
Jira Maintenance/Upkeep: Sprint health, burndown accuracy, dependency tracking

Objective Delivery Metrics

On-time sprint delivery and milestone completion
Sprint velocity consistency and predictability
Dependency resolution speed and effectiveness
Quality of reporting and documentation completeness

Service Level Agreements (SLAs)

Facilitate bi-weekly sprint planning, retrospectives, and delivery reviews
Maintain continuous backlog grooming and sprint health monitoring in Jira
Conduct daily stand-ups for assigned projects
Provide weekly status reporting to stakeholders and Program Managers
Maintain complete and current Confluence documentation
Timely risk identification and escalation through Program Managers
Proactive dependency tracking with cross-team visibility
Active participation in PDLC checkpoints as required

Why Join Us

Mission-Critical Work: Support cutting-edge R&D delivery at a leading pharmaceutical company
Technical Growth: Build expertise in cloud platforms, scientific computing, and technical delivery
Collaborative Environment: Work with diverse engineering teams, Product Managers, and global
stakeholders
Clear Career Path: Develop toward senior project management or program management roles
Innovation Exposure: Learn AI-powered project management practices and modern delivery tools
Structured Support: Comprehensive onboarding, knowledge transfer, and continuous coaching
Global Team: Collaborate across UK, US, Central Europe, and Poland with core hour overlap

Our Commitment

Partnership mindset: Deliver excellence first, then drive process improvements after earning trust
Delivery-first culture: Proactive communication, transparent collaboration, and no surprises
AI-native workflows: Training on intelligent automation tools from day one
Continuous improvement: Regular retrospectives and process optimization opportunities
Growth focus: Clear development pathways and exposure to strategic initiatives

Equal Opportunity Employment

Xebia is committed to creating an inclusive and diverse environment and is proud to be an equal-opportunity
employer. All qualified applicants will receive consideration for employment without regard to race, color,
religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age